About the role
Join Iconica as an Office & Marketing Coordinator!
At Iconica, we take a collaborative approach to design and construction, bringing architecture, engineering, and construction together under one roof. We foster a supportive, team-oriented environment where people can grow professionally while contributing to meaningful projects. As a full-service firm, we prioritize strong relationships, thoughtful solutions, and successful outcomes—for both our clients and our team.
Are you organized, creative, and someone who enjoys working with a variety of people and responsibilities? We’re looking for an Office & Marketing Coordinator to take on a unique role that touches many different areas of our business—from marketing and employee events to office coordination and project support. This is a great opportunity for someone who enjoys variety, takes initiative, and likes being involved in different aspects of the company.
Key Responsibilities: * Support company events, meetings, employee celebrations, and other activities that help create a positive and connected workplace * Assist with internal communications, including the monthly company newsletter and employee announcements * Collaborate with the marketing team to create content highlighting Iconica’s projects, people, events, and community involvement * Attend company, recruiting, client, and community events to take photos and gather content for social media and other marketing efforts * Coordinate company promotional items, swag, photos, and other marketing materials * Help keep the office running smoothly by coordinating supplies, mail, calendars, meetings, vendors, and other day-to-day needs * Prepare workspaces and welcome materials for new employees and provide administrative support for recruiting and onboarding * Support project teams with administrative needs, including project documentation, permits, subcontractor outreach, and other tasks as needed
Qualifications & Background: * Previous experience in an administrative, marketing, office coordination, or similar support role * Proficiency with Microsoft Office products (Word, Excel, PowerPoint) * Effective working individually and within team environments * Strong time management, organizational and priority setting skills * Demonstrated independent problem-solving ability * Strong attention to detail * Initiative, curiosity, and an eagerness to learn * Excellent written and verbal communication skills
Interested? Apply online at https://iconicacreates.com/careers.
Equal Employment Opportunity/Affirmative Action Employer
Why Iconica? Iconica has been recognized as a Madison Top Workplace for five consecutive years (2022–2026) by the Wisconsin State Journal. We're proud of the culture we've built and the people who make it possible.